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  • Contents
  • File Statuses Configuration Guide
  • File Statuses Worksheet
File Statuses Configuration Guide

File Statuses Configuration Guide

Configured file statuses enable you to effectively identify and determine the status of files in your content library.

Note: To configure your instance, contact your Customer Success Manager.

Default File Statuses

File statuses are used in easyDITA to indicate where a file stands in the authoring and publishing process.

Figure 1. Default Status Menu

Configured File Statuses

Configuring file statuses to align with your existing processes can make interacting and searching for content more intuitive for your users.

You can configure the following aspects of file statuses:

  • Status names
  • Color indicators
  • Amount of statuses
Figure 2. Configured Status Menu
File Statuses Worksheet

File Statuses Worksheet

Blank File Statuses Customization Worksheet

Complete the table with each file status you want configured. List the statuses in the order you want them to appear:

Item Display Name Color (Hex code preferred) Topic Editor Mode
Status
Status
Status
Status
Status
Status
Status
Display Name
The name shown for the file status in the status drop-down menu.
Color
The color indicator that shows for each file status in the content library.
Topic Editor Mode
By default, users can edit the content in the Topic Editor directly unless otherwise specified. If set to Review-Only Mode, topics will open in the topic editor in Review-Only Mode. When you open a document in Review-Only Mode, you can add comments and suggestions, but cannot edit the topic directly.

File Statuses Configuration Worksheet Example

Item Display Name Color (Hex code preferred) Topic Editor Mode
Status Obsoleted Red (FF0000)
Status Needs Reevaluation Orange (FC8B05)
Status In Progress Brown (4F1D1D)
Status In Review Blue (008CFF) Review-Only Mode
Status Approved Green (73DF61) Review-Only Mode
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