Integrated Search and Navigation
The content library uses an integrated search and navigation system to browse, filter, and search files.
Search Bar
The Search bar enables you to search for words from anywhere in a particular branch in easyDITA. The Search bar uses a 'type ahead' system that shows results as you type. It shows the top six matches based on the filename or title.
Entering a search term opens the Filters tab in the content library .
By default, easyDITA searches all files in your current branch. You can narrow the search scope from all folders to a specific folder or collections.
Search Using the Browse and Filter tab
The content library contains a Browse tab and Filters tab, which enable you to browse and filter the files shown in the file listing.
Use the Browse tab to navigate to specific folders.
Switch to the Filters tab to narrow the list of files shown during a search. Files are filtered based on the folder you are in and the preconfigured filter criteria selected.
For example, using the Browse tab, you can navigate to the Documentation folder. Then you can use the Filters tab to only show maps in the Documentation folder.
Use the Search Bar
Type search terms into the Search bar to find files in your content library .
- In the Search bar, enter a search term.
The search ahead feature shows the top matches for that term as you type.
- If the file you're looking for displays in the top results, you can navigate to it from there.
- Double-click the file to navigate to the file's location in the content library .
- Click the Open icon to open the file in the topic editor .
- Click the Output icon to open the publishing interface for the file.
- Click the Tab icon to open the file in a new browser tab.
- Click the More icon to see additional options for the file.
- If the file you're looking for does not display in the top matches, press Enter to view all search results and open the Filters tab.
The Filters tab appears and the search term is entered into the Search field.
Filter Search Results
Filter search results using the Filters tab to reduce the number of results and find the file you're looking for.
- Optional: In the Searching field, narrow your search results by selecting a folder or collection to search in.
- In the Filters tab, narrow your search results by applying filters.
You can apply filters for:
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Last Modified date
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Created date
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Needs Attention
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Owned by
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Last modified by
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Locked by
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Status
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Content Type
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Metadata
For example, if you only want maps to show in your results, check the Map checkbox under Content Type to filter by that criteria.
-
You can also sort the results by clicking the Filename, Title, Type, Status, or Modified Date column headers in the content library .
Complex Search
Perform a complex search using search strings to search for information in specific elements.
Complex Search
To perform a complex search, you must use the Search field in the Filters tab.
Entering a term in the Search field searches all of the following elements at once:
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Glossary term
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Glossary definition
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Prolog
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Keyword
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Short description
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Concept body
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Reference body
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Task body
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Paragraph
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Title
You can use search strings to search for information in specific elements. For example, you can search for the word "users" in the short description. To perform a complex search in specific elements, use the following structure for search strings:
To search for the word "users" in the short description:
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__content_shortdesc:users
To search for the phrase "enables users to" in the short description:
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__content_shortdesc:"enables users to"
To search for "reviewers" or "contributors" in the short description:
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__content_shortdesc:reviewers
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__content_shortdesc:contributors
To search for "users" in the short description and "enables" in the concept body:
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__content_shortdesc:users __content_shortdesc:enables
| Element | Search String Structure |
|---|---|
| Keywords | __content_keywords:example |
| Keyword | __content_keyword:example |
| Glossary term | __content_glossterm:example |
| Glossary definition | __content_glossdef:example |
| Prolog | __content_prolog:example |
| Short description | __content_shortdesc:example |
| Concept body | __content_conbody:example |
| Reference body | __content_refbody:example |
| Task body | __content_taskbody:example |
| Paragraph | __content_para:example |
| Title | title:example |
Searchable Metadata
| Metadata | Search String Structure |
|---|---|
| Owned By | __document_owner:username |
| Broken Links | __has_broken_links:(true/false) |
| Status | __status:example |
| Customer Metadata | __taxonomyName:example |
Excluding Results
You can also exclude results. For example, If you want to search for documents with "user" in the title, but only return results that are in a status other than Approved, you can enter:
title:user * -status:approved
The asterisk specifies that the results must match all search parameters. The "-" specifies an exclusion.
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